SharePoint Migration Services: Best Practices for a Smooth Transition

Microsoft SharePoint is the company’s powerful collaboration platform for cross-platform, effective document management, communication, and engagement among diverse stakeholders in this corporation. However, the ever-evolving technological landscape and other operational changes make the move to SharePoint necessary.

To prevent failure, SharePoint content, apps, and data migration from but also to other platforms necessitates prudent preparation and execution using best practices. This paper describes the benefits of SharePoint Migration Services and outlines key success factors, including strategic planning, careful deployment, and post-migration confirmation.

Having a clear understanding of the process would help organizations to easily manage SharePoint migration and get professional support for migrating smoothly in accordance with their growing collaboration and data management needs.

What’s the overview of SharePoint Migration? 


SharePoint migration is an organized process of moving content, data, and applications from one Microsoft SharePoint version to another or switching from another platform to SharePoint.

This multifarious initiative requires careful planning, execution, and post-migration validation in order to effect a smooth transition with data integrity and functionality intact. Usually, the process starts with a complete audit of the current SharePoint environment or the source platform.

This entails determining what needs to be migrated, analyzing its dependencies, and considering any customization or third-party integration. Such a migration strategy requires detailed analysis to avoid the pitfalls of the old version and support organizational objectives.

That’s why using SharePoint migration services equips organizations with the knowledge, direction, and expertise for successful migration projects.

They ensure a seamless, secure, and efficient transition while protecting the organization’s valuable data and maintaining user experience, whether to a newer SharePoint version, migrating from on-premises to the cloud, or consolidating multiple SharePoint instances.

The next stage is the actual migration, where data and content are transferred to the target SharePoint environment.

There are several ways this can be achieved depending on the migration’s complexity, including out-of-the-box SharePoint migration tools, third-party tools, or custom scripts. During this process, data mapping is done meticulously to retain data relationships and proper metadata for categorization and retrieval.

After migration, a thorough validation optimization process ensures that the Upgrade was successful and fine-tunes the SharePoint environment for optimal performance. This includes ensuring that transferred data is accurate, customizations are functioning as expected, and addressing any migration surprises. Here are the best practices of SharePoint migration for a smooth transition. 

Scanning and Planning 

You need to understand where data is, who uses it, and whether you need it. Finally, file name and path lengths are other things to get your data set up for our new SharePoint justly.

You can use your source to understand how your users have been using your content; this will help in planning for appropriate data structures and interfaces, which will influence the experiences of the end-users positively.

Evaluate your priority according to what you discover and select the appropriate tool. Since not every tool can help you with your migration needs, this is the most comprehensive tool that will benefit your success.

Correct Packing

Migrating big chunks of data all at once is not the best decision, as it will lead to unhealthy throttling during migration. Small packages will, instead, slow your migration down.

Microsoft suggests using a transfer unit of 250 files or 2 MB per file in order to increase throughput. In terms of size, it is advised that the packages be at least 100 MB and not more than 250 MB.

Remember that the larger the file size, the more you are able to migrate it as opposed to smaller files. In addition, files are migrated more quickly than objects and items in a list.

Ensuring the readiness

If you classify your content pre-migration and utilize the governance tools offered by Microsoft 365, then it will govern your data securely; information will be protected as required, and you can manage the risks from inception. Your governance plan should be in place to bring out effective controls that SharePoint Online provides.

Investing in change management

This will not only lead to increased adoption but also betterment in your business processes. As much as thinking about your old workflows during the discovery and planning phase, the change and accompanying innovations should be used to improve some of this system.

Strike a balance between smartly exploiting time-tested systems and building better ones. There are many tools in place in SharePoint Online that can see this happen. Additionally, it can be linked with other Microsoft 365 products that will provide you with plenty of possibilities for boosting the workflow. 


These pilot runs will enable shortcomings in the plans to be detected and remedied prior to the real migration. To evaluate the effectiveness of the wave migration, you will need to find some data sets that mirror your wave.

The best practice is to schedule your migration during off-peak hours, which could be nighttime or weekends within the time zone of your region, for maximum throughput. This is because the process might be throttled if undertaken at peak hours.